Student Mobility for Studies within the framework of the Erasmus+ programme: Rules for enrolment in the 2016-2017 academic year.
The registration with the USOSWeb platform is open between 27 January – 26 February 2016.
- In order to have their study period realized abroad within the framework of the Erasmus+ programme, the students may only move to those partner universities which hold the Erasmus Charter for Higher Education, and have signed relevant bilateral agreements with the University of Lodz. The mobility shall be realized pursuant to the number of places, study fields, and levels specified in these agreements.
- The enrolment is available to:
– undergraduate, postgraduate, and doctoral students – the decisive factor is the retaining of the student status during the study period realized abroad,
– Polish and foreign UL students accepted for first-cycle, second-cycle, and third-cycle study programmes on the grounds of specific regulations in force in the country of the Home university. In the enrolment process, the equality of opportunity for men and women, as well as for people with disabilities, shall be observed.
Students of the third year of the undergraduate studies may apply for the Erasmus+ student mobility on condition that they continue their student status on a second-cycle programme basis at the same Faculty of the UL during the period of their mobility. It is recommended that such students are enrolled for mobility in the summer semester only. The provision on the obligation to continue studies at the same UL faculty shall be included into the agreement concluded between the student and the University before the student’s departure.
Students of the second year of the graduate studies continue their student status on a third-cycle programme basis at the same Faculty of the UL during the period of their mobility. It is recommended that such students are enrolled for mobility in the summer semester only. The obligation to continue studies at the same UL faculty shall be included in the agreement made between the student and the University before the student’s departure. The departure for Erasmus+ shall only be possible on consent of their tutor / thesis supervisor (Polish: opiekun naukowy / promotor).
- The student qualified for mobility within the Erasmus+ programme shall not take a dean’s leave, or any other period of break in their studies for the period of their mobility. The outgoing exchange student needs to have their UL student status valid for the entire period of their mobility, as well as to have their previous semester completed and registered at the USOSWeb platform.
- Students who are on the point of beginning their second- or third-cycle programme, are to present a confirmation of their student status valid for the 2016-2017 academic year, obtained from their Faculty’s Dean’s office, before their departure for the Erasmus+ mobility. Recent graduates of the UL Bachelor’s and Master’s degree programs (also known as first- and second-cycle studies, respectively) who depart for their mobility before 1 October 2016, are obliged to grant a notarial power of attorney (proxy) to the person who shall, on their behalf, sign the Erasmus+ mobility agreement between the student and the UL. The person authorized with the power of attorney is also obliged to submit the confirmation of the mobility participant’s student status valid for the 2016-2017 academic year, obtained from the appropriate Dean’s Office. Such confirmation shall be available from the Dean’s Office upon signing the appropriate agreement on educational services for second- or third-level studies at the UL.
- The Erasmus + mobility may not be the basis for prolongation of the period of studies at the UL, at any study cycle. Students may not apply for prolongation of the period of studies at the UL on the grounds of the need to undertake an international student mobility.
- The rule is that the students of the last year who apply for mobility during the last semester of their studies at the UL, are allowed to do this on the consent of their tutor / thesis supervisor and the appropriate Faculty Coordinator. The thesis supervisor’s written consent on the student’s mobility shall be required at the stage of signing the mobility agreement between the UL and the student, before the departure.
- Within the new Erasmus+ programme, students are enabled to participate in an international student mobility for studies and/or traineeships more than once, for a total of periods which does not exceed 12 months per each cycle of studies (undergraduate, graduate, and doctoral level), regardless of the type and number of mobility periods within, eg. two six-month periods, or three four-month periods, counting the LLP Erasmus/Erasmus+/Campus Europae/Scholarship and Training Fund mobility realized to date (including „zero-grant” mobilities). In the case of pursuing uniform (long-cycle) Master’s degree studies, a student shall be allowed a total of periods of Erasmus+ mobility for studies and/or traineeships, which does not exceed 24 months.
Prior participation in a LLP Erasmus, Erasmus+, Campus Europae, or Scholarship and Training Fund mobility, shall be counted within the total of periods of Erasmus+ mobility in the current study cycle, eg. if a student has previously received a 6-month LLP-Erasmus grant for a LLP Erasmus/Campus Europae/FSS mobility at graduate level, he or she may still use an Erasmus+ grant for graduate-level mobility, but for a period not longer than 6 months. If, however, the student in question enrolls for doctoral studies, the amount of the available Erasmus+ grant may be extended so as to cover a period of up to 12 months, there being an upper cycle of studies.
- The UL Women’s Studies Centre appoints applicants for mobility exclusively from among the UL students (including doctoral students), in consultation with the student’s home Faculty Coordinator. For the mobility available from the pool of places assigned to the Women’s Studies Centre, students of all Faculties may apply, if interested in issues related to Gender Studies within their main field of study at the UL.
- Erasmus Mundus Programme Students (in Action 1 – students of postgraduate and doctoral studies), who study as full-cycle UL students and do not receive grant from the Erasmus Mundus Programme budget for their mobility at the UL, may apply for a mobility grant from the Erasmus+ programme by taking part in the present enrolment.
- The period of mobility for studies within Erasmus+ framework shall not be shorter than 3 months or longer than 12 months within one study cycle. The stay of the student aimed at crediting a part of their studies shall be started and finished between 1 July 2016 and 15 September 2017 (including the possible period of prolongation).
- The basic selection criteria for applicants are: the grade point average not lower than 3,5, a foreign language proficiency level matching the requirements of the host university (preferably confirmed with an external certificate), and a high motivation level. Moreover, the Faculties are entitled to set supplementary criteria, such as evidence of active participation in the University’s life, scientific achievement, etc., making students aware of the criteria established for the enrolment. The UL students who have not yet realized international mobility within the framework of Erasmus+/ LLP Erasmus / Campus Europae / FSS, may be given priority in the enrolment for the Erasmus+ mobility.
In the 2015-2016 academic year, the UL shall adopt the following algorithm for the calculation of the students’ grade point average:
– weighted grade point average for the entire cycle of the home study program pertaining to the student’s application for the 2016-2017 mobility – this applies to students of first-cycle and second cycle programs, as well as students of year 1, 2, and 3 of long-cycle Master’s degree studies who started their program not earlier than the 2013-2014 academic year;
– arithmetic grade point average for the entire cycle of the home study program pertaining to the student’s application for the 2016-2017 mobility – this applies to students of year 4 and 5 of long-cycle Master’s degree studies who started their program before the 2013-2014 academic year;
– weighted grade point average for the entire cycle of the home study program pertaining to the student’s application – this applies to students of first-cycle, second-cycle, and long-cycle programs, who, due to resumption of their studies, repetition of a study year, or a leave of absence, have been registered as students of a study year to which, in accord with the binding Rules of Study, the 2015-2016 rules for calculation of the grade point average apply;
– final grade from the second-cycle or long-cycle graduation diploma – this applies to third-cycle students;
In any other case different from those listed above, the grade point average shall be calculated for the entire study cycle of the home study program which pertains to the student’s application for the 2015-2016 mobility, subject to the provisions of the UL Rules of Study.
- The student shall be enrolled for studies upon filling in the online application form, available on the USOSWeb platform. The form shall be made available to students on 27/1/2016, from 12 noon. Applications shall be collected till 26/2/2016, 12 noon. After logging in, the student may choose two or three Universities (the number being dependent on the Coordinator’s decision) out of the list available to the home Faculty, pertaining to his/her study field, yet one mobility offer may eventually be allocated per individual student.
Upon submitting an application at the USOSWeb platform, the Students qualifying to enroll for student mobility within the Erasmus + programme, are obliged to provide the Faculty Erasmus Coordinator with a filled in Statement of international student mobility realized to date, within the deadline of 26/2/2016, as a vital document for further stages of enrolment; the form is made available at the University of Lodz IRO webpage: http://bwz.uni.lodz.pl/llp-erasmus-studia/in-english.
Further steps of the qualification procedure shall take place at the Faculties, whose authorities may additionally require language certificates, and/or information on the student’s outstanding achievement, as well as they may hold further interviews with the student. The student’s grade average shall be obtained from the home Faculty’s Dean’s office, upon the motion of the Faculty Coordinator responsible for the study field/programme which pertains to the Student’s application.
- The selection of applicants takes place at the Faculties, and a separate Admissions Committee shall be set for each Faculty. After the enrolment process finishes, its outcomes, including enrolment lists, shall be announced, together with information on the 7-day review procedure. The appellate body for this shall be a specially appointed Erasmus+ Programme Committee. The Faculty level shall be the last stage of applicant selection, yet the final decision on the acceptance of the nominated student shall be made by the receiving institution. After allocation of the mobility by the Faculty Coordinator, the qualified student shall print out a Student mobility nomination form from the USOSWeb platform, sign it, and submit to the Faculty Erasmus+ Programme Coordinator. In addition, students of the third year of first-cycle, or second year of second-cycle studies (who are enrolled for mobility during the first year of their second-cycle or third-cycle studies) are asked to provide the Faculty Coordinator with their written obligation to continue their studies (on the following cycle basis) at the same Faculty where they have been enrolled for mobility. Work protocols of Faculty committees, along with recruitment lists, enrolment lists, reserve lists, together with Student mobility nomination forms, Declarations, and Statements, shall be transferred to the International Relations Office within a non-extendible deadline of 24/3/2016.
The selected student may sign up for a language course in one of 5 foreign languages, organized by the School of Foreign Languages (SJO UŁ). To this end, they fill in the form available at the webpage: http://bwz.uni.lodz.pl/llp-erasmus-studia/rekrutacja-201617/kurs-jezyka-obcego-na-ul and submits it, together with the Student mobility nomination form, to the Faculty Coordinator.
- Should a student on an enrolment list decide to resign, the free place shall be given to the next available student on the reserve list.
- Faculty Coordinators shall keep the full record of the enrolment process for the following five years.
- Students who, after a semester of their mobility, wish to continue studies at a foreign university in the following semester, are obliged to submit a request to the home university Coordinator for a prolongation of the study period realized abroad, regardless of whether they were initially enrolled for a semester or an entire year. Prolongations of the study period, shall be only possible within the time frame of one academic year as well as by mutual consent of the Home and Host Universities, although with no warranty as to receiving an Erasmus+ grant for the additional period of study. A complete set of documents from the student includes:
– a mobility period prolongation request, indicating the summer semester of 2016-2017 as the extension period, addressed to the Pro-Rector in Charge of International Cooperation, prof. dr hab. Zofia Wysokińska,
– documents that confirm credits obtained and courses finished at the Partner University for the winter semester (Transcript of Records, or other document of confirmation issued by the Partner University). A student who failed to realize the study schedule for the winter semester may not obtain a consent for prolongation;
– the Partner University’s written consent for the prolongation of study period with the following semester,
– Learning Agreement for Studies – Before the Mobility valid for the first semester, approved by appropriate bodies of the Partner University, and the ECTS coordinator of the UL,
– the thesis supervisor’s written consent on the student’s mobility (this applies only to students of the last study year of the given cycle).
The Faculty/Department Coordinator evaluates the request and sends the set of documents to the International Relations Office not later than 31/3/2017. Only complete documents allow for preparation of lists of students prolonging their mobility period, and only persons shown on the list are entitled to receive possible co-financing in the following semester.
It shall not be possible to apply for the prolongation of the study period with the summer semester of 2016-2017, if the target institution is different than the Host Institution of the student’s mobility for the winter semester.
- The method of financing the mobility for studies within the framework of Erasmus+ programme shall be stipulated in a separate document – Rules of Financing Student Mobility for Study in the 2016-2017. Academic Year. If the University of Lodz fails to acquire a sufficient pool of funds to cover all the grants for the mobility of the students enrolled, then each Faculty shall make a ranking list of students to be given priority in receiving a grant for their mobility.
- Students affected by disabilities may apply for additional funds from a special aid fund for persons with disabilities. Forms and detailed information can be found at the following website: http://erasmusplus.org.pl/power/.
- Students who, during the summer semester of 2015-2016 shall receive a UL social benefit, may be eligible to apply for extra funds from the PO WER program budget for international student mobility in the 2016-2017 academic year. The amount of this co-financing, acknowledged as a social benefit, shall be equivalent to 200 EUR per month. The entire amount shall be paid in PLN. A student may only use the PO WER co-financing once during the project period. Details will be announced with the rules of financing student mobility for studies in the 2016-2017 academic year.
- In the case the UL acquires a sufficient pool of funds from the FSS (Scholarship and Training Fund) for the implementation of the 2016-2017 student mobility to the UL’s FSS cooperation partner universities in Norway, Liechtenstein, and Iceland, the UL students qualified to go there for mobility under the Erasmus + additional recruitment shall participate in their mobility (acknowledged as a “zero-grant” Erasmus+ mobility) with a scholarship grant from the FSS pool of funds.
In the absence of sufficient FSS funds, the scholarship grant for mobility to universities in Norway, Liechtenstein, and Iceland will be distributed among students with the highest grade average, proportionally to their number per each Faculty. Other students will undertake mobility with a grant from the Erasmus + programme.
- The above Rules have been approved by the Pro-Rector in Charge of International Relations, Professor Zofia Wysokińska, Ph.D.
Lodz, 20 January 2016.