Upon return 2016/17

Each participating student undertakes that, after return from the mobility, he/she submits documents that confirm the programme carried out at the institution abroad, to the stipulated deadline (Part 6.5 of the Grant Agreement– required documents).

The most important document to be brought to the ISO (BWZ UŁ) is the Confirmation of Study Period, which needs to be obtained by the student at an international relations office of the host institution abroad. The document needs to be an original and include a stamp and signature from the host institution.

Note: the minimum period of your study abroad is 3 months (which equals 90 days). If you stay shorter than the minimum, this means you need to repay your full grant amount.


Required documents

In order to complete your Erasmus+ file upon return from your study mobility, you are obliged to return to the ISO (BWZ UŁ) the following documents:

[1.] ORIGINAL Confirmation of Study Period, with exact start and end dates, stamp and signature from the host institution. The date of issue should not be earlier than 2 days before the end date of the mobility. The Confirmation document should be on the Host university’s letter paper (we do not accept photocopies or scans of this document). For comparison purposes, download a sample Confirmation document

[2.] Transcipt of Records (with a note from your Faculty-level / Departmental Coordinator containing the number of ECTS credits gained and the decision about recognition of mobility. A photocopy is acceptable.) Download a sample Transcript of Records form

[3.] Learning Agreement for Studies (its Before, During, and – if you had changed courses or modules – also After Mobility section). It should include signatures from the Home (UL) and Host (target) University. A photocopy is acceptable. With your After Mobility section, it is important to fill in Table F – this is done at your home UL Faculty, by your Faculty / Departmental ECTS coordinator.

[4.] Individual online report for the European Commission (the EU Survey) – every UL Student participating in the Erasmus+ mobility will be invited via e-mail to complete the final report, to which the link is provided in the message. The task  is to fill out the questionnaire and send it on-line. The invitation message is sent automatically after the final day of your mobility. Check the message for the link to the survey, it starts with: After 2 or 3 days after your submission of the report at the EUSurvey platform, the ISO (BWZ) of the University of Lodz will gain access to your survey.

[5.] Language test – Online Linguistic Support. Every UL student participant is required to complete a language proficiency test on-line, after the end of mobility. The invitation to complete the test is sent automatically according to the end date as determined by the student on the OLS platform.

NOTE: Please submit the required documents to the deadline shown in the grant agreement (not later than 2 months of the end date shown on your Confirmation of Stay). If you expect a delay, contact the ISO (BWZ UŁ) immediately – report the cause and length of delay, and apply for a new deadline. Be aware that your failure to keep the deadline will make the UL request the whole amount of grant from you.

In addition, each UL student participant is to account for the Erasmus+ study mobility (credit transfer etc.) at his/her home UL Faculty. Please direct your queries on this matter to your Erasmus+ Faculty coordinator or departmental ECTS coordinator.


Financial support for travel

You are only eligible for a partial refund of travel costs if you are after presenting a complete set of documents to the ISO (BWZ UŁ) which is required to finish your mobility.

The amount of refund available to you depends on the decision of the Dean of your Faculty.

In order to apply for a partial refund of your travel cost, fill in the form „Oświadczenie o poniesionych kosztach podróży / Travel cost declaration” and come to the ISO (BWZ UŁ), ul. Matejki 21/23, room 7. Remember to attach your ticket(s) / invoice(s) / booking confirmation (s) or boarding pass (with your first and last name on it, as well as the place of departure and arrival).

Note – partial reimbursement of travel expenses only applies to tickets purchased for public transport means (bus, train, plane, ferry, etc.). Those traveling by car cannot apply for this kind of financial support.


Oświadczenie o poniesionych kosztach podróży / Travel cost declaration


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